Microsoft has begun rolling out, a new profile feature in Outlook for Mac. This allows you to easily separate work and personal emails with different colored themes. The profiles feature was designed to allow users to easily switch between accounts, not accidentally send an email to the wrong person or store calendar entries incorrectly.
You can use the personal profile to switch between work and personal accounts. This is useful when you are done with your workday. Outlook for Mac users can switch between the new profiles using a Control + Tab shortcut. Microsoft also added Siri shortcuts to automate switching, so that you can switch automatically from work mode to personal mode when the day is over.
The new Outlook profiles allow you to theme the app so that your personal and work email accounts can be different colors. This helps keep things separate. Outlook for Mac has a wide range of themes and profiles, which you can use to manage multiple inboxes and tasks. These Outlook profiles are also tied to Apple’s Focus Filters for macOS. This allows a lot of automation.
Outlook for Mac now has profiles, just one month after Microsoft released its macOS email program for free. Outlook for Mac is now available to Mac users without a Microsoft 365 license or Office subscription. This was a surprising move. Outlook for Mac is compatible with Outlook.com, Gmail accounts, iCloud email, Yahoo and any other email account that supports IMAP.
Microsoft’s new profiles feature for Outlook for Mac can be downloaded by Microsoft 365 Insiders with the 16.70 update (Build 23021201). You can either sign up to become a Microsoft 365 Insider or wait until the feature is rolled out more widely in the next few months.
Mac users can switch between profiles by pressing Control+Tab. Siri can automate the switching. Microsoft’s blog post added that “switching from my personal profile to my work profile every morning at 8am and switching back to it after 6pm is one example.”
According to the article, Outlook Mac users will be able to create multiple profiles and define different Outlook window looks for each profile. They can also tie email accounts in Outlook for Mac with Apple’s Focus Filters.
How do I use this feature?
- Step 1. Select the “Globe” icon in the navigation bar
- Step 3: Create at least two profiles
- Step 3 : Find the profiles in the navigation bar
- Step 4 : Go to ‘Profiles,’ then Manage profiles to edit default preferences
This feature is available only in New Outlook for Mac. Microsoft announced in March that Outlook will be available for free to Apple Macbook users. Users will not require a Microsoft 365 license or subscription to use the app.